Close the Books Faster with AI-Assisted Reconciliation
Import bank statements in any of 8 supported formats. A two-stage engine — algorithmic prefilter plus AI context analysis — matches transactions to extracted invoices at a 92% auto-match rate, cutting reconciliation effort by up to 8+ hours per week.
Why Choose Inbox Ledger for Reconciliation
Core advantages that set Inbox Ledger apart
Eight Banking Formats, Zero Configuration
Upload PDF, CSV, XLSX, XLS, OFX, QFX, MT940, or BAI2 files. The AI parser identifies columns and structures without manual mapping.
Two-Stage Matching Pipeline
Stage 1 narrows candidates algorithmically — matching currency, applying a -7/+60 day date window, and enforcing a 10% amount tolerance. Stage 2 uses AI to evaluate context and finalize matches.
Transparent Confidence and Reasoning
Each suggested match carries a confidence score and a plain-language AI explanation. Reviewers see why a transaction was linked to a specific invoice.
Bulk Confirmation Workflow
High-confidence matches can be approved in bulk. Lower-confidence suggestions are reviewed individually. Confirmed matches automatically set the invoice status to paid.
Searchable Manual Match Interface
For unresolved transactions, a dedicated interface lets you search invoices by vendor, amount, or date range and create matches manually.
Seconds-Fast Statement Parsing
Bank statements are parsed by AI in seconds — no column mapping wizards, no format selectors. Upload the file and the data appears.
How It Works
From connection to first extracted invoice in under five minutes
Import Your Bank Statements
Drag and drop files in PDF, CSV, XLSX, OFX, QFX, MT940, or BAI2 format. The parser detects the structure automatically.
AI Parses and Matches Transactions
Transactions are extracted from the statement and run through the two-stage matching engine against your existing invoices.
Confirm, Reject, or Match Manually
Approve high-confidence matches in a single action, review flagged suggestions one by one, and manually link any remaining unmatched items.
Reconciliation Tools at a Glance
Each tool handles a specific part of the workflow
Start Automating Reconciliation Today
Set up in under 5 minutes and let AI handle the busywork.
Frequently Asked Questions
Inbox Ledger accepts PDF, CSV, XLSX, XLS, OFX, QFX, MT940, and BAI2. These eight formats cover the majority of bank export options worldwide.
Stage 1 is a deterministic prefilter: it requires currency match, limits the date window to -7/+60 days from the invoice date, and allows a 10% amount tolerance. Stage 2 passes surviving candidates to an AI model that evaluates vendor names, descriptions, and contextual signals to score each potential match.
Matches scoring 0.6 or higher on a 0-to-1 scale are surfaced as suggestions. No match is confirmed automatically — every suggestion requires explicit user approval.
The Unmatched tab displays all transactions and invoices without a confirmed link. You can search by vendor name, amount range, or date and create a manual match directly from the interface.
Yes. The prefilter groups transactions and invoices by currency before matching. Multi-currency organizations can reconcile statements from different bank accounts, each in its own currency.
Confirming a match automatically updates the invoice status to paid. This eliminates the need to toggle payment statuses manually across your invoice list.
Uploading and parsing a bank statement costs one credit. The matching process itself — including AI scoring — is included at no additional cost.
No. Your documents are processed through the AI extraction pipeline and the results are stored in your organization's database. Raw documents and extracted data are never used for model training, shared with third parties, or accessed by Inbox Ledger staff without explicit authorization. All processing is ephemeral — the AI model does not retain document content after extraction.
Yes. Inbox Ledger is GDPR-compliant. Your invoice data is encrypted both when stored and in transit. You can delete individual documents, entire workspaces, or request a full data export any time. Email passwords and connection tokens are kept encrypted, even from our team. For enterprise compliance needs, contact us.
When your credit balance reaches zero, new documents will not be processed until credits are replenished. Existing extracted data remains fully accessible — you can still view, export, and manage all previously processed invoices. To resume processing, purchase a credit bundle or upgrade your plan. No data is lost when credits are exhausted.