Ten Entities, Thirty Mailboxes. One Extraction Pipeline.
Accounting firms and multi-entity businesses manage invoices across dozens of email accounts. Inbox Ledger scans every Gmail, Outlook, and IMAP source simultaneously — each with its own sync cursor — and consolidates results into one filterable dashboard per organization.
Key Bulk Email Scanner Capabilities
Built-in functionality that eliminates repetitive document tasks
No Cap on Connected Accounts
Link as many Gmail, Outlook, and IMAP sources as your organization requires. Each account syncs on its own cursor with independent scheduling.
Organization-per-Entity Isolation
Create a dedicated organization for each business entity or client. Email sources, invoices, tags, and export targets are fully isolated between organizations.
Horizontal Parallel Scanning
Every connected account is scanned in parallel. Adding ten more mailboxes does not slow down the ten you already have — throughput scales with account count.
Single-Pane-of-Glass Dashboard
Invoices from every connected account land in one filterable view. Search by source email, vendor, date range, amount, or any extracted field.
Per-Source Health Monitoring
Track sync status, last sync time, and error state for each connected mailbox. Receive alerts when an account disconnects or encounters an auth failure.
Four-Tier Role-Based Access
Owner, admin, member, and viewer roles control who can connect sources, review invoices, manage exports, and adjust billing — down to the action level.
Account Types Handled at Scale
AI identifies and extracts data from every supported format
Client Mailboxes (Accounting Firms)
Connect client email accounts with their authorization and scan for invoices across the entire client portfolio — each client in its own organization.
Departmental Inboxes
Link procurement@, finance@, operations@, and other departmental mailboxes to capture invoices received by different teams within the same entity.
Regional & Branch Offices
Multi-location businesses connect email accounts from each office or branch — all invoices consolidated into one filterable dashboard.
Subsidiary & Holding Company Accounts
Holding companies create a separate organization per subsidiary. Each entity's email sources, invoices, and exports are fully isolated.
Mixed Personal & Business Accounts
Sole proprietors and owner-operators can link both personal and business inboxes to ensure every deductible receipt is captured.
Shared Mailboxes & Forwarding Addresses
Connect shared team mailboxes and dedicated forwarding addresses where invoice emails are routed by internal email rules.
How It Works
From connection to first extracted invoice in under five minutes
Connect Every Mailbox
Add Gmail, Outlook, and IMAP accounts one by one. Each connection takes under a minute — OAuth for Google and Microsoft, encrypted credentials for IMAP.
Parallel Initial Import
All accounts are scanned simultaneously. The initial bulk pass processes thousands of emails across all sources in minutes — not hours.
Unified Invoice Register
Every extracted invoice from every account appears in a single dashboard. Filter by source email, vendor, date range, currency, or any extracted field.
Continuous Incremental Sync
After the initial import, each account syncs incrementally on its own cursor. New invoices from any mailbox are detected, classified, and extracted automatically.
Who Benefits Most
Designed for finance professionals and teams managing high-volume documents
Multi-Department Companies
Organizations with separate info@, billing@, and procurement@ inboxes scan all of them in parallel — ensuring no invoice lands in a mailbox without being recorded.
Accounting & Bookkeeping Firms
Manage dozens of client email accounts from a single platform. Each client occupies its own organization with isolated invoice data, tags, and export destinations.
Multi-Entity CFOs
Holding companies and franchise operators connect email accounts across every subsidiary — consolidating AP visibility without merging financial data.
See Bulk Email Scanner in Action
Set up in under 5 minutes and let AI handle the busywork.
Frequently Asked Questions
No enforced limit per organization. You can connect dozens or hundreds of Gmail, Outlook, and IMAP accounts. Each one syncs independently with its own cursor.
No. Every account is scanned independently and in parallel. Adding ten new sources has no impact on the throughput of previously connected mailboxes. The architecture scales horizontally.
Yes. Every invoice carries a source tag identifying the email account it originated from. You can filter the dashboard by source to isolate invoices from a single mailbox or view them all together.
Create a separate organization for each client and connect their email accounts with their authorization. Invoice data, tags, and exports are completely isolated between organizations — clients never see each other's data.
Access is governed at the organization level. All members of an organization can view invoices from all connected sources within it. For strict data isolation between teams or clients, create separate organizations.
Credits are consumed per document processed, regardless of which email account the document originated from. All sources within an organization draw from the same credit pool. Higher-tier plans include larger credit allocations for bulk use cases.
Yes. Scheduled syncs run with equal priority across all accounts. You can also trigger an on-demand sync for any individual source at any time — useful for prioritizing a recently connected mailbox or a time-sensitive account.
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