Where do I download Klarna invoices?

As a buyer, go to app.klarna.com/home/purchases, open a purchase, and download the merchant invoice from the document section. One important note. Klarna does not issue the invoice for your purchase. The merchant does. Klarna just handles the payment schedule. The merchant invoice is what your accountant needs. Klarna payment confirmations are supporting documents.

Is a Klarna purchase confirmation the same as an invoice?

No. A Klarna purchase confirmation is proof that Klarna processed your payment or set up your installment plan. An invoice is the formal document from the merchant listing goods, quantities, taxes, and total. Accountants and tax authorities want the merchant invoice. If you only have the Klarna confirmation, ask the merchant to send their invoice.

I paid with Klarna Pay in 4. What documents do I need?

Two things. First, the merchant's full invoice for the total amount, which you need for tax or expense reporting. Second, the Klarna payment schedule showing the four installments, which is useful for cash flow tracking but not usually needed by your accountant. Both are downloadable from the purchase detail page in the Klarna app or web portal.

Can I bulk download all Klarna purchase invoices?

Not from the buyer portal directly. Each purchase requires opening individually and downloading documents one at a time. Merchants (on the Klarna merchant side) have better bulk export tools for settlement reports. For buyers doing regular purchases, an automation tool like Inbox Ledger handles the collection.

As a Klarna merchant, where do I find my fee invoices?

Sign in to portal.klarna.com (the merchant dashboard). Go to Invoices for Klarna fee invoices, which cover the transaction fees Klarna charges you for processing. Go to Settlements for your payout statements, which show gross sales, fees, and net deposit per settlement period. These are two different documents and your accountant typically needs both.

Why does my Klarna invoice show a different amount than the merchant invoice?

If you paid using Pay in 4 or Pay in 30 days, the Klarna document shows the installment amount or the Klarna-managed payment, while the merchant invoice shows the full purchase amount. They are consistent with each other, but they are not the same number. For tax purposes, use the merchant invoice total.

How do I get a VAT invoice for a Klarna purchase?

Klarna itself does not issue a VAT invoice for your goods purchase. The merchant does. Contact the merchant directly and request a VAT-compliant invoice with your business name, VAT ID, and itemized tax breakdown. For Klarna platform fees (for merchants), VAT invoices are available under the Invoices section of the merchant portal.

How far back can I access Klarna purchase history?

Klarna buyer purchase history typically goes back to the account creation date. Older purchases stay visible in the Purchases section of the app and web portal, with document downloads still available. Merchant settlement and fee history is also kept for the account lifetime. As always, download and archive your own copies rather than relying on the platform for long-term records.

How to get Klarna invoices

Step-by-step guide to downloading your Klarna billing documents.

Last verified: 2026-04-23

Step-by-step: download invoices from Klarna

1
Sign in to Klarna
Go to klarna.com and sign in, or open the Klarna app. For web, the purchases page is at app.klarna.com/home/purchases. Klarna for buyers and Klarna for merchants have different dashboards. Make sure you are on the right one before going further.
2
Open Purchases
As a buyer, click Purchases or My Purchases from the main menu. Every purchase made through Klarna appears as a row with the merchant name, amount, date, and payment method (Pay in 4, Pay later, or Pay now). Filter by status (open, paid) or by merchant to find a specific order.
3
Open the purchase and download documents
Click any purchase row for the full detail view. Klarna shows the merchant's invoice (or receipt), the Klarna payment schedule if you chose a pay-later plan, and a payment history. Use the Download PDF button on each document separately.
4
For merchants open the Merchant Portal
If you sell with Klarna (not just buy), the payment and fee documents live at portal.klarna.com. Sign in with your merchant credentials, go to Settlements for payout statements, and Invoices for Klarna fee invoices. These are separate from the buyer-side flow.
5
File each document type separately
Buyers need merchant invoices for tax and warranty purposes, plus Klarna payment schedules for tracking installments. Merchants need Klarna settlement reports and fee invoices. Mixing the two in one folder is a quick path to confusion.

About Klarna billing

Klarna is great at splitting a payment into four. It is less great at explaining which of the several documents it generates is the actual invoice.

The short answer: Klarna is not the invoice issuer. The merchant is. Klarna generates a payment confirmation and a payment schedule, both of which are useful, neither of which replaces the merchant's actual invoice for tax purposes.

For any Klarna purchase, your accountant wants the merchant's invoice, not the Klarna payment confirmation. Klarna handles the payment, not the goods transaction. If the merchant did not send you an invoice, the Klarna purchase detail page usually has a button to download the merchant invoice, which Klarna stores on the merchant's behalf.

About Klarna

Klarna is a Swedish fintech company founded in 2005, best known for its buy now, pay later services. It operates as a payment method at checkout across thousands of online merchants worldwide, offering Pay in 4, Pay in 30 days, and traditional financing plans. On the merchant side, Klarna is a payment processor that handles consumer credit risk and settles payouts net of fees. Documents come from two sources: the merchant issues the goods invoice, Klarna issues payment schedules and merchant fee invoices.

Manual vs automated

Manual

Sign in to Klarna buyer app
Open Purchases
Click each purchase
Download merchant invoice and payment schedule
Merchants log in to the merchant portal for settlements and fees
File each document type separately

Automated with Inbox Ledger

Connect Klarna once in Inbox Ledger
Merchant invoices and Klarna documents arrive in your dashboard
Export to Drive, Sheets, or your accounting system

Why people stop doing this by hand

Consumers who use Klarna for regular business purchases end up with documents scattered between the merchant (who may or may not email the invoice) and the Klarna app (which stores payment schedules). Reconciling both sides for a quarter of purchases is a surprisingly fiddly exercise.

Merchants selling through Klarna have a cleaner flow on the merchant portal, with settlement reports and fee invoices in one place, but they still need to match Klarna settlements against their own order management system, which can get messy with refunds and partial returns.

Next step

If you use Klarna for one purchase a year, manual works. If you use Klarna regularly for business purchases, or if you are a merchant taking Klarna payments, connect Klarna to Inbox Ledger and let the documents come to you.

Extract your first 10 invoices free

No credit card required.

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Quick access

Jump straight to the Klarna billing page in a new tab.

Open Klarna billing

Where to look in the dashboard

app.klarna.com/home/purchases is the buyer-side purchase history
portal.klarna.com is the merchant-side dashboard for settlements and fees
Each purchase in the buyer portal has separate document download buttons for different documents
Klarna app mobile mirror the web version, so documents are accessible from either

Before you start — quick checklist

The merchant's invoice PDF is downloaded, not just the Klarna payment confirmation
For pay-later purchases, the Klarna payment schedule is archived alongside the merchant invoice
Merchants have settlement reports for each payout cycle
Merchants have Klarna fee invoices filed separately from buyer-side documents
VAT breakdown is visible on merchant invoices where applicable

Pro tips

Klarna is a payment method, not an invoice issuer. The merchant issues the real invoice. Klarna issues the payment schedule and the payment receipt. Accountants generally want the merchant invoice.
For pay-later purchases, keep both the merchant invoice (with full amount) and the Klarna payment schedule (showing installments). They need to match.
If you return an item partially, Klarna adjusts the payment schedule. The merchant should issue an updated invoice for the new total. If they do not, request one.
Merchants should note that Klarna fees are deducted before settlement, similar to Stripe or other card processors. Your payout statement shows gross sales, fees, and net deposit.
Klarna's One-time Card feature (disposable virtual card for a specific merchant) still generates the same document flow. The merchant issues the invoice, Klarna tracks the payment.

Skip this entirely. Automate Klarna invoices

Inbox Ledger scans your email for Klarna invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.

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Frequently asked questions

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How to get Klarna invoices

Step-by-step: download invoices from Klarna

Sign in to Klarna

Open Purchases

Open the purchase and download documents

For merchants open the Merchant Portal

File each document type separately

About Klarna billing

About Klarna