Forward an Email. Invoice Captured.
Every Inbox Ledger organization gets a unique forwarding address. Set up an email rule in Gmail, Outlook, or any client to auto-forward invoices — AI extracts them the moment they arrive. No OAuth, no IMAP, no setup friction.
Key Email Forwarding Capture Capabilities
Built-in functionality that eliminates repetitive document tasks
Dedicated Forwarding Address
Each organization receives a unique address in the format {id}@fw.inboxledger.app. Share it with vendors or use it in email rules.
Instant Extraction on Arrival
Forwarded emails trigger AI extraction immediately via Resend inbound webhook — no polling, no delay.
Multi-Attachment Support
Every PDF attachment in a forwarded email is downloaded, deduplicated, and processed individually through the extraction pipeline.
No Credentials Required
Unlike IMAP or OAuth connections, forwarding requires zero credentials. Your email provider handles delivery — we handle extraction.
Idempotent Processing
Duplicate deliveries are caught by the inbound_mail_events table. The same email forwarded twice will not create duplicate invoices.
Auto-Source Creation
The first forwarded email from an organization automatically creates a "forward" source in your dashboard — no manual configuration needed.
What Forwarded Emails Contain
AI identifies and extracts data from every supported format
Vendor Invoices
PDF invoices attached to emails from suppliers, service providers, and SaaS platforms.
Receipts & Confirmations
Payment receipts, order confirmations, and subscription renewal notices with PDF attachments.
Credit Notes
Refund documents and credit memos forwarded from vendor correspondence.
Purchase Orders
PO documents that need to be matched against incoming invoices for reconciliation.
Multi-Attachment Emails
Emails with multiple PDF attachments — each file is extracted as a separate document.
CC/BCC Captures
Add the forwarding address to CC or BCC on outgoing emails to capture invoices as they are sent.
How It Works
From connection to first extracted invoice in under five minutes
Generate Your Address
Navigate to Sources in your dashboard and create a new forwarding address. It is generated instantly and unique to your organization.
Add to Email Rules
Set up a filter in Gmail, Outlook, or any email client to auto-forward emails matching your criteria (e.g., from specific vendors, with PDF attachments).
Emails Arrive and Process
Forwarded emails hit our inbound webhook. PDF attachments are extracted, stored, and sent through the AI extraction pipeline.
Review Extracted Data
Extracted invoices appear in your dashboard alongside email-scanned and uploaded documents. Export to QuickBooks, Xero, or Sheets.
Who Benefits Most
Designed for finance professionals and teams managing high-volume documents
Teams with Existing Email Workflows
If your team already has email rules routing invoices to a shared folder, redirect them to Inbox Ledger instead — same workflow, structured data out.
Accountants Receiving Client Invoices
Ask clients to CC the forwarding address when sending invoices. Documents are captured automatically without manual download.
Multi-Vendor Businesses
Businesses with dozens of vendors can set up per-vendor forwarding rules, capturing invoices from every supplier in one place.
See Email Forwarding Capture in Action
Set up in under 5 minutes and let AI handle the busywork.
Frequently Asked Questions
Go to Sources in your dashboard and click "Create Forwarding Address." The address is generated instantly and follows the format {id}@fw.inboxledger.app. Each organization can have up to 5 active forwarding addresses.
Yes. Each address contains a cryptographically random identifier. Inbound emails are verified before processing — only legitimate forwarded mail makes it through. Only PDF attachments are extracted — email body content is not stored.
Absolutely. Each organization has its own set of forwarding addresses, and documents are always scoped to the receiving organization. There is no cross-org data leakage.
The system uses the inbound_mail_events table with a unique constraint on provider + event ID. Duplicate deliveries are silently ignored — no duplicate invoices are created.
Yes, each extracted document costs one credit — the same as any other source. However, forwarded emails bypass pre-classification (since forwarding implies explicit user intent), so every attachment is processed.
In Gmail, go to Settings → Filters → Create a new filter. Set the criteria (e.g., from:vendor@example.com, has:attachment) and select "Forward to" with your Inbox Ledger forwarding address.
Yes. The forwarding address accepts standard SMTP email from any provider — Gmail, Outlook, Yahoo, Fastmail, corporate mail servers, or any client that supports email forwarding rules.
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