Receipts Scattered Across Six Inboxes. AI Collects Them All.
Business receipts hide in personal Gmail, corporate Outlook, and legacy IMAP accounts — mixed in with thousands of unrelated emails. Inbox Ledger scans every connected mailbox, identifies purchase receipts, extracts amounts and vendors, and organizes results by category. Ready for quarterly reviews or year-end tax filings.
Key Email Receipt Finder Capabilities
Built-in functionality that eliminates repetitive document tasks
Intelligent Receipt Discovery
The AI pre-classifier distinguishes receipts from invoices, credit notes, and non-financial mail — surfacing purchase confirmations that manual search consistently misses.
Vendor-Category Tagging
Each receipt is automatically tagged by category — SaaS, office supplies, travel, meals, telecom — so expense reports practically write themselves.
Period-Based Filtering
Drill into receipts by quarter, fiscal year, or custom date range. Narrow down to a single month for VAT returns or a full year for annual tax prep.
Aggregated Spend by Category
View total spending by category, vendor, or time period — all calculated in real time. Identify your top expense categories without building a spreadsheet.
Unified Cross-Account Results
A single query searches every connected Gmail, Outlook, and IMAP account simultaneously. Results are merged into one sortable, filterable view.
One-Click Tax-Season Export
Select a date range and export all matching receipts as a ZIP archive — or push the entire batch to Google Drive, OneDrive, or Sheets for your accountant.
Receipt Categories Automatically Detected
AI identifies and extracts data from every supported format
E-Commerce & Marketplace Orders
Purchase confirmations from Amazon, eBay, Shopify stores, and other online marketplaces — including both attached and embedded receipt PDFs.
SaaS & Subscription Payments
Monthly and annual payment receipts from GitHub, Figma, Notion, Adobe, Canva, and other software platforms billed via email.
Travel, Lodging & Transportation
Airline e-tickets, hotel folios, Uber and Lyft ride receipts, car rental invoices, and corporate travel agency statements.
Meals & Delivery Services
Receipts from DoorDash, Uber Eats, restaurant bookings, and catering orders — common deductible expenses for business travelers.
Utilities & Telecommunications
Internet, mobile, electricity, water, and other recurring utility bills delivered as email attachments or embedded PDF statements.
Professional & Advisory Fees
Payment confirmations from accountants, attorneys, consultants, and other professional service providers invoicing via email.
How It Works
From connection to first extracted invoice in under five minutes
Link Your Email Accounts
Connect Gmail, Outlook, and IMAP mailboxes. The receipt finder searches every connected source in parallel.
AI Classifies and Tags
The engine separates receipts from invoices, credit notes, and non-financial mail. Each receipt is tagged by vendor category automatically.
Browse, Filter, and Search
View all discovered receipts in a unified dashboard. Sort by vendor, category, date, or amount — across every connected account.
Export by Period
Select a date range — quarter, fiscal year, or custom — and export matching receipts to Google Drive, OneDrive, or as a ZIP bundle for your accountant.
Who Benefits Most
Designed for finance professionals and teams managing high-volume documents
Business Owners
Year-end tax preparation becomes a five-minute task when every business receipt is already extracted, categorized, and sitting in a searchable archive.
Bookkeepers & Tax Preparers
Connect client email accounts and let AI gather receipts across providers. Categorized results are ready for bookkeeping or VAT returns without manual collection.
Freelancers & Contractors
Track every deductible expense across personal and business email accounts. Export a complete, categorized list when your accountant asks for it.
See Email Receipt Finder in Action
Set up in under 5 minutes and let AI handle the busywork.
Frequently Asked Questions
The invoice scanners focus on extracting full AP data — vendor, line items, tax, due dates — for accounts payable workflows. The Receipt Finder is optimized for surfacing and organizing smaller purchase receipts for expense reporting and tax preparation, with automatic categorization and period-based bulk export.
Yes. Connect any combination of Gmail, Outlook, and IMAP accounts. The finder searches all of them in parallel and merges results into a single, unified view.
The current version processes PDF attachments. Inline HTML receipt content within email bodies is not yet extracted, though support for this is planned in a future release.
Yes. Use the date range filter to select a quarter, calendar year, or custom period. All matching receipts can be exported in a single batch to Drive, OneDrive, or as a downloadable ZIP archive.
Categorization is AI-driven — the model classifies each receipt based on vendor name and document content. You can also apply manual tags (e.g., "tax-deductible," "client-billable") for custom categorization specific to your workflow.
No. Discovery has no ceiling. Each receipt processed through AI extraction consumes one credit. Browsing and filtering already-extracted receipts is free.
Yes. Apply custom tags such as "tax-deductible" or "business expense" to any receipt. Tags are preserved in exports and available as dashboard filters when assembling tax documentation.
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