Invoice PDFs, Filed in Google Drive the Moment They Are Extracted.
Connect Google Drive with OAuth and Inbox Ledger uploads every extracted invoice PDF to your chosen folder — named Vendor - Number - Date.pdf, organized into subfolders you control. Shared Drives are fully supported, and the drive.file scope ensures we only touch files we create.
Key Google Drive Export Capabilities
Built-in functionality that eliminates repetitive document tasks
Upload on Extraction Completion
Each invoice PDF is uploaded to your designated Google Drive folder the moment AI extraction finishes. No scheduled batch, no manual export step.
Standardized File Naming
Every file follows the Vendor - Number - Date.pdf convention. Special characters invalid in Drive filenames are sanitized automatically.
In-App Folder Management
Browse your Drive folder tree and create new subfolders directly from Inbox Ledger settings — organize by month, vendor, project, or any custom structure.
Personal and Shared Drives
Export to your personal Drive or a Shared Drive accessible by the accounting team. Permissions are managed through standard Google Drive sharing.
drive.file Scope — Nothing More
Inbox Ledger requests only the drive.file scope. It can access files and folders it creates — your existing Drive content is never readable or modifiable.
Automatic Folder Recreation
If the target folder is deleted from Drive, Inbox Ledger creates a new "Inbox Ledger" folder and resumes uploading without interruption or manual action.
Documents Exported to Google Drive
AI identifies and extracts data from every supported format
Invoice PDF Files
Original invoice PDFs uploaded with Vendor - Number - Date.pdf naming for fast identification through Drive search and folder browsing.
Receipt & Expense Documents
Purchase receipts and expense confirmations exported alongside invoices, forming a complete financial document archive in Drive.
Credit Note PDFs
Vendor credit notes and refund documents uploaded with clear naming to distinguish them from standard invoices in your folder hierarchy.
Vendor-Specific Subfolders
Create vendor-specific subfolders and route invoices from each vendor into its own directory for structured, per-vendor archival.
Monthly Archive Folders
Organize exports into monthly subfolders (e.g., 2026-01, 2026-02) that mirror your accounting periods for chronological retrieval.
Shared Team Archives
Export to a Shared Drive folder accessible by your accounting team, auditors, or external bookkeeper — consistent access for everyone.
How It Works
From connection to first extracted invoice in under five minutes
Authorize Google Drive via OAuth
Click "Connect Google Drive" and authorize with your Google account. Only the drive.file scope is requested — your existing files remain untouched.
Select or Create a Target Folder
Pick an existing folder or create a new one directly in the Inbox Ledger settings. An "Inbox Ledger" folder is created by default if you skip this step.
PDFs Upload After Each Extraction
Every extracted invoice PDF is uploaded automatically with the Vendor - Number - Date.pdf naming convention applied.
Browse and Share from Drive
Open Google Drive to find your organized archive. Share the folder with team members, external accountants, or auditors as needed.
Who Benefits Most
Designed for finance professionals and teams managing high-volume documents
Document-Centric Teams
Businesses that rely on Google Workspace build an automatic invoice archive in Drive without manually downloading and organizing files from multiple sources.
Finance & Audit Teams
Accounting teams and auditors get a shared, structured PDF repository with consistent naming — searchable and accessible from any device.
Freelancers & Sole Traders
Freelancers building a tax-deduction archive get every business expense PDF filed in Drive with consistent naming — no manual sorting.
See Google Drive Export in Action
Set up in under 5 minutes and let AI handle the busywork.
Frequently Asked Questions
After OAuth connection, Inbox Ledger uploads each extracted invoice PDF to your selected Google Drive folder using the Google Drive API. Files are named Vendor - Number - Date.pdf for consistency.
We request only the drive.file scope. This limits access strictly to files and folders created by Inbox Ledger. We cannot read, modify, or delete your existing Google Drive content.
Yes. During setup, you can select a Shared Drive folder as the export target. This is the recommended approach for teams where multiple people need access to the invoice archive.
Inbox Ledger detects the missing folder and creates a new "Inbox Ledger" folder in your Drive root. Uploads continue to the new folder automatically — no manual reconfiguration required.
Yes. Create and select subfolders from the Inbox Ledger settings. Organize by month, vendor, project, or any hierarchy that matches your filing system.
No. Credits are consumed only during AI extraction. Uploading PDFs to Google Drive is included in every plan at no additional cost.
Yes. A single invoice can be exported to Google Drive, Google Sheets, OneDrive, QuickBooks, and Xero simultaneously. All export targets operate independently.
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