Where do I find my eBay seller invoices?

Sign in, open Seller Hub, go to Payments, then click Reports in the left sidebar. Monthly invoices are in the Invoices section. The direct URL is ebay.com/sh/fin/payments once you are signed in. This is for seller fees. If you are looking for invoices for items you bought on eBay, those are under My eBay, then Purchase history.

Does eBay send me a seller invoice automatically?

eBay sends a monthly email notification when your new invoice is ready, but the email does not include the PDF as an attachment. You still need to sign in and download it. The email goes to the primary account email on file and not to any accounting distribution list.

How do I get a VAT invoice from eBay?

For EU and UK sellers, eBay issues a VAT invoice automatically if you have added your VAT number under Account Settings. Go to Business Information and add your VAT ID. Future invoices will show the VAT breakdown. Past invoices cannot be updated retroactively, though eBay support can sometimes issue a correction if requested within the same tax period.

What is the difference between an eBay invoice and a payout report?

An invoice shows the fees eBay charged you (final value fees, insertion fees, promoted listings, subscriptions). A payout report shows the money eBay sent to your bank after those fees were deducted from buyer payments. You need both for proper accounting. Fees go to expenses, payouts reconcile to bank deposits.

Can I download all my eBay invoices at once?

No, the Seller Hub UI lets you download one month at a time. Sellers with multiple years of history have to click through each month individually. There is a Transaction report CSV that covers a wider date range but it is transactional detail, not summary invoices. Larger sellers typically automate this through the eBay API or an import tool like Inbox Ledger.

How do I find old eBay invoices from before Managed Payments?

Before eBay rolled out Managed Payments, seller fees were billed separately and paid through PayPal or direct debit. Old invoices from that era are archived in a legacy section of your account. Contact eBay customer service if you cannot find them and mention the specific month. They can usually re-export them.

Are eBay Store subscription fees on the same invoice as listing fees?

Yes, eBay consolidates all seller charges on a single monthly invoice. Store subscription, Promoted Listings, final value fees, insertion fees, and any other platform fees are bundled together. You can use the Transaction report CSV to split them by type for your books.

My eBay invoice shows the wrong business name. How do I fix it?

Go to Account Settings, then Business Information, and update the legal business name and address. Future invoices will use the new details. eBay cannot change the name on already-issued invoices. If you need a corrected historical invoice for tax or legal reasons, contact customer service and explain the situation, and they will usually help within the current fiscal year.

How to Get eBay Invoices and Seller Fees

Step-by-step: download invoices from eBay

1
Open Seller Hub
Sign in at ebay.com and go to the Seller Hub. If you do not see it, hover over My eBay and pick Selling. Seller Hub is where all fee statements and payout records live. Buyer invoices for items you purchased live under Purchase history instead.
2
Go to Payments in Seller Hub
In Seller Hub, click Payments in the top navigation. This is the section for Managed Payments, which handles all seller fees and payouts. The URL is ebay.com/sh/fin/payments. From here you can see transactions, reports, and monthly invoices.
3
Open Reports and pick the invoice type
Click Reports in the left sidebar under Payments. eBay offers several report types, including monthly invoices that summarize fees for the billing period. Pick the month you need. For tax summaries, there is also a 1099-K section for US sellers and a VAT invoice section for EU and UK sellers.
4
Download the CSV or PDF
eBay offers two formats. The PDF invoice is the legal document with a summary of fees, taxes, and adjustments. The CSV is transaction-level detail. Accountants usually want both (the PDF for the audit trail, the CSV for reconciliation).
5
File it with your other platform fees
Name the file with eBay, the month, and your account name so you can distinguish it from any other platform fees. Drop it in your accounting folder and note it against the matching payout.

About eBay billing

eBay does monthly fee invoices well on paper. In practice, tracking them across years of selling across multiple accounts and countries gets old fast.

Between listing fees, final value fees, Promoted Listings, Store subscriptions, and the occasional refund, your monthly invoice is a line-item story. Match that against your Managed Payments payouts and the picture gets busy.

eBay seller fees are invoiced separately from buyer-side purchases. If you both buy and sell on the same account, expect two different types of documents in two different sections. Seller Hub for fees. Purchase history for buyer receipts.

About eBay

eBay Inc. is one of the original online marketplaces, founded in 1995. Based in San Jose, it connects buyers and sellers across nearly every country. The platform went through a major billing change with Managed Payments, which brought all seller fees and payouts under the eBay roof (previously handled through PayPal). Today, every seller gets a monthly invoice summarizing fees plus a set of downloadable reports for deeper reconciliation.

Manual vs automated

Manual

Sign in to Seller Hub
Open Payments then Reports
Pick each month individually
Download PDF and CSV for each
Separate seller fees from buyer invoices
File and reconcile against payouts

Automated with Inbox Ledger

Connect eBay once in Inbox Ledger
New monthly invoices appear in your dashboard
Export to Drive, Sheets, or your accounting app

Why people stop doing this by hand

High-volume sellers across multiple accounts or multiple eBay regions (eBay UK, DE, FR all have separate logins and separate invoice flows) run into the same wall. There is no unified bulk download. Each region is its own account. Each month is its own click.

Add in buyer-side invoices for items you purchased for your business (Purchase history, not Seller Hub) and you are juggling two different document types from one platform. The invoice structure is fine once you know where everything is. The problem is doing it every month for the next ten years.

Add the Purchase history side (stuff you bought for the business on eBay) and you now have two document types in two different sections of the same platform, neither of which talks to the other. Most finance teams handle eBay manually until the pain builds, then move to automation.

Next step

If you sell on eBay once a quarter, manual works. If you run an active store across multiple regions, manage eBay for a client, or track both buyer and seller invoices from the same account, connect eBay to Inbox Ledger and let the monthly invoices come in on their own.

Extract your first 10 invoices free

No credit card required.

Start for Free

Where to look in the dashboard

Seller Hub → Payments → Reports is where monthly invoices live
My eBay → Purchase history is where buyer-side invoices for items you bought live
Seller Hub → Payments → Taxes is where 1099-K forms live for US sellers
Account Settings → Business Information is where you set the legal entity name printed on invoices

Before you start — quick checklist

You pulled the seller invoice, not the buyer-side purchase receipt
The invoice period matches your payout cycle (monthly for most sellers)
VAT is broken out if you are in a jurisdiction that charges VAT on fees
Final value fees, insertion fees, and promoted listing fees are all visible on the statement
Your legal business name matches the one on your eBay account settings

Pro tips

eBay issues seller invoices monthly even if you had no sales. An empty invoice still counts as a document.
Managed Payments changed how eBay fees are structured. Older PayPal-era fee invoices are archived separately and not always easy to find.
Promoted Listings and eBay Store subscription fees are included in your monthly invoice, not billed separately.
Buyer-side invoices (items you purchased) live under My eBay → Purchase history, not Seller Hub. Different section, different download flow.
For large sellers, the Transaction report CSV is much more useful than the summary PDF for reconciliation. Download both.

Skip this entirely. Automate eBay invoices

Inbox Ledger scans your email for eBay invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.

Extract your first 10 invoices free

How to get eBay invoices

Step-by-step: download invoices from eBay

Open Seller Hub

Go to Payments in Seller Hub

Open Reports and pick the invoice type

Download the CSV or PDF

File it with your other platform fees

About eBay billing

About eBay

Manual vs automated

Manual

Automated with Inbox Ledger

Why people stop doing this by hand

Next step

Extract your first 10 invoices free

Quick access

Where to look in the dashboard

Before you start — quick checklist

Pro tips

Skip this entirely. Automate eBay invoices

Frequently asked questions

Related portals

Alibaba

AliExpress

Amazon Business

PayPal

Shopify

Stop chasing invoices manually

How to get eBay invoices

Step-by-step: download invoices from eBay

Open Seller Hub

Go to Payments in Seller Hub

Open Reports and pick the invoice type

Download the CSV or PDF

File it with your other platform fees

About eBay billing

About eBay

Manual vs automated

Manual

Automated with Inbox Ledger

Why people stop doing this by hand

Next step

Extract your first 10 invoices free

Quick access

Where to look in the dashboard

Before you start — quick checklist

Pro tips

Skip this entirely. Automate eBay invoices

Frequently asked questions

Where do I find my eBay seller invoices?1

Does eBay send me a seller invoice automatically?2

How do I get a VAT invoice from eBay?3

What is the difference between an eBay invoice and a payout report?4

Can I download all my eBay invoices at once?5

How do I find old eBay invoices from before Managed Payments?6

Are eBay Store subscription fees on the same invoice as listing fees?7

My eBay invoice shows the wrong business name. How do I fix it?8

Related portals

Alibaba

AliExpress

Amazon Business

PayPal

Shopify

Stop chasing invoices manually