Where can I find my OpenAI invoices?

Go to platform.openai.com/account/billing/history. You need the Owner or Billing role on the workspace. The page lists every monthly usage invoice and every prepaid credit purchase, each with its own downloadable PDF.

Does OpenAI email invoices automatically?

Yes, to the billing email on file, and only to that email. Other team members do not get a copy even if they have admin access to the workspace. If you need invoices forwarded to an accounting inbox, update the billing email in Settings or use Inbox Ledger to capture them automatically.

Can I download all my OpenAI invoices at once?

No, the dashboard only supports one click per invoice. There is no bulk export button and the OpenAI API does not expose invoice PDFs. You can scrape them with a headless browser or connect the workspace to Inbox Ledger and have new invoices land in your dashboard each month.

Why does my OpenAI invoice say "Stripe" on it?

OpenAI processes payments through Stripe, so the PDF is generated by Stripe on OpenAI's behalf. The seller name on the invoice is still OpenAI, LLC (or the relevant regional entity). This is fine for accounting and is standard for SaaS vendors.

How do I add my VAT or GST number to OpenAI invoices?

Open Settings → Billing → Preferences and enter your tax registration number, legal entity name, and billing address. Future invoices reflect the new details. Past invoices cannot be edited by you, but OpenAI support can reissue corrected copies on request.

What is the difference between a credit purchase invoice and a usage invoice?

A credit purchase invoice is for the dollars you load onto the account up front. A usage invoice is for API consumption billed in arrears. Most accounts are on prepaid credits now, so you mostly see the first kind. Both count as deductible business expenses in most jurisdictions.

How long does OpenAI keep my invoice history?

As long as the workspace exists, the full history stays in the dashboard. If you delete a workspace or move to a new one, old invoices stop appearing. Download them first if there is any chance you will close the workspace.

Can my accountant access OpenAI invoices without seeing my API keys?

Yes. Invite them to the workspace with the Billing role. They will see invoices, usage, and payment methods without access to API keys, fine-tuned models, or raw request logs. Many finance teams prefer we just hand over the PDFs, which is where Inbox Ledger comes in.

How to get OpenAI invoices

Step-by-step guide to downloading your OpenAI billing documents.

Last verified: 2026-04-23

Step-by-step: download invoices from OpenAI

1
Sign in to the OpenAI platform dashboard
Go to platform.openai.com and sign in with the account that owns billing. If your team uses multiple workspaces, switch to the right one with the workspace selector in the top-left corner before you do anything else.
2
Open the Billing history page
Click your profile icon, then Settings, then Billing, then History. The direct URL is platform.openai.com/account/billing/history. You will see a table with every monthly usage invoice and any prepaid credit purchases.
3
Download the invoice PDF for each row
Click the invoice row, then hit Download in the panel that opens. OpenAI bills via Stripe in the background, so the PDF layout matches a standard Stripe invoice. Repeat for each month you need to archive.
4
File tax invoices separately if you are outside the US
For VAT, GST, or JCT jurisdictions, OpenAI issues a tax invoice alongside the regular one. Both PDFs live on the same page. Grab both, otherwise your bookkeeper will ask again.

About OpenAI billing

OpenAI is very good at running models. It is less good at handing you a clean archive of invoices when your accountant asks for the quarter.

If you use the API for anything beyond a hobby project, you get at least one invoice a month, sometimes several if you top up credits multiple times. They all live on one page, and none of them leave that page on their own.

OpenAI now bills most accounts through prepaid credits rather than monthly arrears. The invoice you get is for the credit purchase, not for usage. For tax purposes in most countries this is still a valid supplier invoice, but check with your accountant if you are in a jurisdiction with strict rules on prepayments.

About OpenAI

OpenAI is an AI research and deployment company founded in 2015, headquartered in San Francisco. It sells API access to its language, vision, and audio models through platform.openai.com, and separately sells ChatGPT subscriptions through chatgpt.com. The two billing systems are different. API customers get invoices on the platform dashboard. ChatGPT Plus and Team subscribers get receipts via Stripe email. This page is about the API side.

Manual vs automated

Manual

Sign in to platform.openai.com
Switch to the right workspace
Open Billing history
Click each invoice and download the PDF
Grab tax invoices separately
Forward to your accountant

Automated with Inbox Ledger

Connect OpenAI once in Inbox Ledger
New invoices appear in your dashboard automatically
Export to Drive, Sheets, or your accounting system

Why people stop doing this by hand

One API project with a fixed monthly spend is manageable. A small agency running seven client workspaces, plus a fine-tuning workspace, plus an internal research account is not. We see teams with ten OpenAI workspaces and nobody can remember which email owns which billing login.

The prepaid credit model makes this worse. Instead of one tidy invoice at month end, you get an invoice every time someone tops up. Miss one and your reconciliation does not balance.

OpenAI is one of the portals our Chrome Extension auto-detects. Install it, visit the billing history page, and the extension captures new invoices in the background. No API key, no OAuth scope negotiation, no waiting for a forwarded email.

Next step

If you run one OpenAI workspace and never change accountants, clicking through once a month is fine. If you operate multiple workspaces or top up credits often, connect OpenAI to Inbox Ledger once and let new invoices flow to wherever your books already live.

Extract your first 10 invoices free

No credit card required.

Start for Free

Quick access

Jump straight to the OpenAI billing page in a new tab.

Open OpenAI billing

Where to look in the dashboard

Settings → Billing → History is where invoices live
Settings → Billing → Preferences controls the legal entity and tax ID on future invoices
Usage page shows daily and monthly breakdowns by model, handy for internal allocation
Team members without Owner or Billing roles cannot see invoices, only usage

Before you start — quick checklist

Invoice total matches the "Usage this month" figure on your billing overview
Your company legal entity and address are on the invoice, not your personal name
VAT, GST, or JCT line items are present if your country requires them
Prepaid credit top-ups appear as separate invoices from usage billing
The PDF is a finalized document, not a draft or an email receipt

Pro tips

OpenAI switched most accounts from monthly usage billing to prepaid credits in 2024. If you see credit purchase invoices instead of usage invoices, that is normal.
Usage across ChatGPT API, Assistants, fine-tuning jobs, and DALL-E rolls into one invoice per month, not separate ones per product.
If you top up credits twice in the same month, you get two separate invoices. File both, not just the latest.
Invoices are tied to the workspace, not the user. Moving to a new workspace means starting a fresh invoice history.
Keep 2FA enabled on the billing owner account. Most "missing invoice" tickets we see come from signing into the wrong workspace.

Skip this entirely. Automate OpenAI invoices

Inbox Ledger scans your email for OpenAI invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.

Extract your first 10 invoices free

One-click extraction with our Chrome Extension

Install the Inbox Ledger Chrome Extension and grab OpenAI invoices directly from the dashboard — no download steps, no manual forwarding.

Get the Chrome Extension

Frequently asked questions

Related portals

Stop chasing invoices manually

Inbox Ledger finds, extracts, and syncs your invoices automatically, from any billing portal that emails you.

Start for Free

No credit card required. 10 free invoices.

How to get OpenAI invoices

Step-by-step: download invoices from OpenAI

Sign in to the OpenAI platform dashboard

Open the Billing history page

Download the invoice PDF for each row

File tax invoices separately if you are outside the US

About OpenAI billing

About OpenAI