Where can I find Notion invoices?

Go to Settings → Plans → Billing inside your Notion workspace. You need Workspace Owner or Admin role to see the Billing section. The page lists every invoice for the current workspace with a Download link next to each row.

Does Notion email invoices automatically?

Yes, to the billing contact configured on the workspace. By default that is the Workspace Owner's email. You can add a second billing contact (usually an accounting inbox) in Settings so someone else receives the PDF each cycle.

Can I bulk download all my Notion invoices?

No. The Billing page supports one click per invoice, and the Notion API does not expose billing data. For a year of history you click twelve times, which is fine until you have multiple workspaces. Most teams connect Notion to Inbox Ledger at that point so new invoices arrive automatically.

How do I add my VAT or GST to Notion invoices?

Open Settings → Plans → Billing and scroll to Billing information. Enter your legal entity name, billing address, and tax registration number. The change applies to future invoices. Past invoices will not be rewritten, but Notion support can reissue corrected copies on request.

Why was I charged for more seats than I have members?

You probably added and removed members in the same billing cycle. Notion invoices on the peak seat count, not the current count, for that period. Review the Members log on the Billing page to see the peak. Next cycle the count resets to your current membership.

Does Notion AI have its own invoice?

No, Notion AI is a per-seat add-on that appears as a separate line item on the same invoice as your main plan. You will not get a second PDF unless you are on a different billing cadence for it, which is unusual. If your accountant needs the AI cost broken out, the line item in the PDF is the source of truth.

My workspace owner left the company. How do I get past Notion invoices?

If ownership was transferred before they left, the new owner sees the full history in Settings. If not, Notion support can help you recover access with proof of card charges and company association. Transferring workspace ownership before any departure is always easier than recovering it afterward.

How long does Notion keep invoice history?

For the lifetime of the workspace. If you delete or close the workspace, invoice history disappears with it. Treat the Settings page as a working archive, not a long-term legal record, and store downloaded copies in your own accounting system.

How to get Notion invoices

Step-by-step guide to downloading your Notion billing documents.

Last verified: 2026-04-23

Step-by-step: download invoices from Notion

1
Open Settings inside your Notion workspace
Sign in at notion.so, then click Settings in the left sidebar. If you belong to multiple workspaces, make sure you are in the one that owns billing by checking the workspace switcher at the top-left corner.
2
Go to Plans, then Billing
Under Settings, click Plans. The Billing section shows your current plan, seat count, and a list of past invoices. Owners and Workspace Admins see this by default. Members do not see invoices, only the plan name.
3
Click Download next to each invoice
Every invoice row has a Download action that opens the PDF. Notion issues invoices through Stripe, so the layout matches a standard Stripe invoice with Notion Labs as the seller. Save each file for the period you need.
4
Add your VAT or business details before the next cycle
On the Billing page, open Billing information and fill in your company name, billing address, and tax ID. Future invoices will include them. Past invoices cannot be edited but support can reissue corrected copies if you ask within the tax year.

About Notion billing

Notion is where your team writes everything down. The one thing it does not help you write down is the invoice history your accountant wants at the end of the quarter.

Invoices sit inside Settings, one per billing cycle, one PDF at a time. There is no aggregated view across workspaces, and Members without Admin role cannot see them at all.

If you pay per seat and your headcount fluctuates, check the Members log on the Billing page before renewal. Notion bills on the peak number of seats in a cycle, not the current number, so adding and removing someone in the same month still counts as a paid seat. This is the single most common surprise on a Notion invoice.

About Notion

Notion Labs Inc. is a productivity software company founded in 2013, headquartered in San Francisco. It sells a workspace product used for docs, wikis, project management, and databases. Plans are seat-based and tiered (Free, Plus, Business, Enterprise) with an optional Notion AI add-on. Payments are processed through Stripe, so invoices are generated with Stripe's standard layout and list Notion Labs as the seller.

Manual vs automated

Manual

Sign in to your Notion workspace
Open Settings and navigate to Plans then Billing
Click Download on each invoice
Rename each PDF
Repeat for every workspace you manage
Forward to your accountant

Automated with Inbox Ledger

Connect Notion once in Inbox Ledger
New invoices land in your dashboard automatically
Export to Drive, Sheets, or your accounting system

Why people stop doing this by hand

One workspace with stable headcount is fine. A holding company with five portfolio brands on five separate Notion workspaces, each with its own Plus or Business plan, is the common pain point. Each workspace has its own billing contact, its own invoice history, its own seat fluctuations, and none of it lives in one place.

Add the Notion AI per-seat line item and the monthly total shifts every cycle. Reconciling it against the card statement is where most finance teams decide to automate the collection step.

Next step

If you run one Notion workspace with stable seats, the Settings page is all you need. If you operate multiple workspaces or mix the AI add-on across teams, connect Notion to Inbox Ledger and let new invoices land with the rest of your subscription paperwork.

Extract your first 10 invoices free

No credit card required.

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Quick access

Jump straight to the Notion billing page in a new tab.

Open Notion billing

Where to look in the dashboard

Settings → Plans → Billing is the main location for invoices
Billing information block controls the legal entity and tax ID
Members settings shows who is consuming seats, useful before a renewal
Integrations at notion.so/my-integrations is a separate area, unrelated to billing despite the shared URL structure

Before you start — quick checklist

Invoice plan line (Plus, Business, or Enterprise) matches what your workspace is actually on
Seat count on the invoice matches the number of members you have been billed for
Your company name is on the invoice, not a personal email
VAT, GST, or equivalent tax is broken out where your jurisdiction requires
AI add-on charges, if any, appear as a separate line item on the invoice

Pro tips

Notion AI is billed as an add-on per seat. It shows as its own line on the invoice, not a separate invoice, but the amount can surprise you if you rolled it out company-wide.
Annual plans are invoiced once upfront. Mid-year seat additions produce small pro-rated invoices between renewals.
Guests on shared pages do not count as billable seats. Paying for guests is a common support ticket.
Workspace ownership transfers carry billing with them. If you hand off the workspace, confirm the new owner's billing email is current before the next renewal.
If you downgrade to the free plan, old invoices stay accessible as long as the workspace exists. Close the workspace and they are gone.

Skip this entirely. Automate Notion invoices

Inbox Ledger scans your email for Notion invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.

Extract your first 10 invoices free

Frequently asked questions

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Stop chasing invoices manually

Inbox Ledger finds, extracts, and syncs your invoices automatically, from any billing portal that emails you.

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No credit card required. 10 free invoices.

How to get Notion invoices

Step-by-step: download invoices from Notion

Open Settings inside your Notion workspace

Go to Plans, then Billing

Click Download next to each invoice

Add your VAT or business details before the next cycle

About Notion billing

About Notion